As any business owner will know, finding a process that can reduce costs, while increasing productivity, is the holy grail of opportunities. It’s true of any area of business, from transport, to working hours, to buying the milk for the teas and coffees. It’s certainly true when it comes to employing efficient IT services within your company.
So where does today’s topic of conversation, Office 365, and its range of cloud-based services, come in? Is this a sales pitch for an unnecessary service that’s just a repackaging of what you already have? Or is it different? We are constantly looking for ways to improve the services we offer to our clients, so Office 365 makes sense to us because it offers you several key strengths, such as:
– Less initial cost: you’ll be able to spread your outlay, with no need to invest in additional hardware like local servers, or to pay hundreds up front for Microsoft Office license/s, instead you can get it all online for a manageable monthly amount.
– Flexibility of service: it’s much easier to add more or less to your service whenever you need it. Instead of needing to buy additional hardware or software, just increase the allowance on your monthly subscription. It’s also equally simple to reduce the allowance, compared to being left with surplus hardware or software. Very helpful during upsizing/downsizing and seasonal staff changes.
– Flexibility of working: each staff member can access all of these services from multiple devices and locations. So whether all your staff are in the same room, or scattered around the globe, they can be equally connected and productive. This includes features like syncing calendars, working on the same document together and the latest video conferencing services through Microsoft Teams.
– Guaranteed updates: when you buy a physical copy of Microsoft Office, you’ll be left having to buy a new copy should a later version come out. With an Office 365 subscription, you’ll always receive the latest version of Office applications as well as any other cloud-based services.
What is Office 365 and The Cloud?
In short, making use of cloud systems, moving from on-premise physical storage and software to off-premise online storage and software, is the future. It’s where the majority of files, data and applications will soon be stored and accessed, Office 365 cloud services from Microsoft’s offering is a leading option for any business to consider. Office 365 is a subscription service allowing you access to cloud storage (known as One Drive for Business and Sharepoint Online) as well as online use of all the familiar Microsoft Office applications such as Word, Excel and PowerPoint from any device or location.
It’s estimated that by 2019, over 75% of businesses will be using
cloud storage as their primary source of data management
By having your key data and applications stored on a centralized online location, backed by Microsoft’s infrastructure, security systems and staff, you’ll be highly protected. Additionally, you can control exactly who has access to each file and level of navigation, meaning you can strategically store certain data for different levels of the workforce. This is great for organizational efficiency and security, with each employee receiving access only to the exact files they need.
The key services in the Office 365 package
One Drive for Business / Sharepoint Online – a cloud service for data storage, giving businesses the facility to not only store files, but allocate levels of access for users, with designated rights and privileges. Also provides a platform for collaboration – multiple staff members can be working on the same document at the same time.
Microsoft Office applications – the latest version of all the familiar Office software such as Word, Excel & PowerPoint. Instead of buying a Microsoft Office licence for $200-$300 to last a few years, you get it as a monthly subscription, giving you access on up to five devices per user, including Apple devices.
Microsoft Teams – Interactive messaging and video conferencing through Microsoft’s services.
Microsoft shares that over the past five years, Office 365 & cloud services helped small & medium businesses to reduce their IT workload by 52%
Additional cloud services available with Office 365
Microsoft Azure – gives access to cloud file servers, on a per-second basis, at an increased/decreased server power as and when you need it. Ideal for businesses that operate with remote team members and businesses that wan’t to reduce expensive hardware/licensing costs to run a physical server on-premise.
The future of business IT systems
The beauty of Office 365 is you can build the exact package for your needs and the service is fluid enough to change with you with minimal fuss. It makes financial sense, keeps you at the cutting edge, offering elite security and support access. It’s also worth noting that you don’t have to commit to moving everything into the cloud. It’s about mixing and matching cloud and on-premise IT to deliver the most effective solution for your business in terms of cost and productivity.
Adaptive Information Systems was founded with the mission to help businesses get the most out of their technology investments. We provide technology services in Salinas and the surrounding areas , we are ready to manage your IT needs so you can focus on running your business.